Setting Up Filing Rules for a Registration
Filing rules tell Equipath when a filing is required and how to calculate its next due date.
Accessing Filing Rules
- Navigate to the Registrations tab.
- Click the registration you want to configure. Avoid clicking in the Compliance column — this opens a filtered filings list instead of the registration.
- Select the Filing Rules step in the registration wizard.
If the registration doesn't exist yet, click + Registration above the table and complete the creation process. Filing Rules is Step 3.
Adding a Filing Rule
Click + Add Rule and fill out the form that appears.
| Field | Description |
|---|---|
| Filing Name | A descriptive name (e.g., Annual Report). |
| Frequency | How often the filing occurs (Annual, Quarterly, Monthly). |
| Due Date Method | How the due date is calculated (e.g., 90 days after fiscal year end). |
| Notes | Internal notes for your team. |
Click Save Rule when done. You can add as many rules as needed.
When finished adding rules, click Next to reach the review page. You must complete the review page to finalize the registration — this is what triggers the system to apply your rules and create the related filing instances.
How Filing Instances Are Generated
Once a filing rule exists and the registration is completed / updated, Equipath automatically generates a filing instance for the current period. It appears in the Filings tab. When that filing is filed, the system uses the rule to calculate the next due date and creates the next period's instance.
Editing Existing Rules
Edit the registration and update the rule. Existing filing instances are not retroactively updated. Only new instances will reflect the change.
Edit a rule when:
- The filing frequency has changed.
- The due date calculation method needs updating.
- The filing name needs correction.
- You want to add or update notes.
Discontinuing vs. Deleting a Rule
| Action | When to Use | What Happens | Reversible? |
|---|---|---|---|
| Discontinue | You may return to this jurisdiction later, or want to preserve rule history. | Pauses the rule. Keeps all existing instances and filing history. Stops generating new instances once existing filings are filed. | ✅ Yes — the rule can be re-enabled at any time. |
| Delete | The rule was created by mistake, or the filing requirement no longer applies. | Removes the rule and all unfiled instances. Filed historical instances are preserved. | ❌ No — cannot be undone. |
Discontinued rules can be re-enabled at any time. See Restoring a Discontinued Filing Rule for steps.
⚠️ Deleting a rule removes all future unfiled instances permanently.